DiveHQ compared with general booking software

Booking tools built for tours, classes or appointments take a reservation and a payment. A dive centre also has to check medical forms and certifications, plan boats, log dives and bill what was actually dived.

Stay with a general booking tool if

Most of your business is fixed-price trips sold online and paid for up front, and the diving side is simple.

Move to DiveHQ when

Your day depends on forms, certifications, boats and guides, and what a guest owes depends on what they actually dived.

Job by job

The jobA general booking tool

DiveHQ

The medical questionnaireAdded as custom questions on the booking form, or sent through a separate form service.The WRSTC/UHMS questionnaire with its follow-up questions, so a guest is referred to a doctor only when their answers require it.Forms and check-in

Certification checksLeft to the desk to check by eye.Activities that need a certification level flag any guest who has not provided one.Inquiries and bookings

Boats and guidesResources and staff calendars.A day plan with boats, guides, dive sites, cylinder counts and pickups, and a safety check before the first dive.Trips and dive logs

What the guest owesThe price paid when they booked.An invoice built from the dives that were logged. Divers who sat out a dive are not charged for it.Prices and invoicing

CoursesA class with a start time and a capacity.PADI and SSI course templates with sessions, prerequisites, instructor ratings and sign-off.Courses

Rental equipmentAn add-on at checkout.Numbered items with sizes, service dates and a record of every rental.Equipment rental

The medical questionnaire
A general booking tool
Added as custom questions on the booking form, or sent through a separate form service.
DiveHQ
The WRSTC/UHMS questionnaire with its follow-up questions, so a guest is referred to a doctor only when their answers require it.
Certification checks
A general booking tool
Left to the desk to check by eye.
DiveHQ
Activities that need a certification level flag any guest who has not provided one.
Boats and guides
A general booking tool
Resources and staff calendars.
DiveHQ
A day plan with boats, guides, dive sites, cylinder counts and pickups, and a safety check before the first dive.
What the guest owes
A general booking tool
The price paid when they booked.
DiveHQ
An invoice built from the dives that were logged. Divers who sat out a dive are not charged for it.
Courses
A general booking tool
A class with a start time and a capacity.
DiveHQ
PADI and SSI course templates with sessions, prerequisites, instructor ratings and sign-off.
Rental equipment
A general booking tool
An add-on at checkout.
DiveHQ
Numbered items with sizes, service dates and a record of every rental.

When a booking tool is the better choice

If most of what you sell is fixed-price trips booked and paid for online, and the diving itself is simple, a general booking tool may be all you need.

The difference shows once the day depends on forms, certifications, boats and guides, and what a guest owes depends on what they actually dived.

Switching to DiveHQWhat to set up first, and how to change over without a gap

DiveHQ compared with spreadsheets and paperWhat changes when the paper goes

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